The Slicer is the visual filters that filter data available in a pivot table or pivot chart by just clicking on the insert slicer. Here is the code for the PivotTableUpdate event: Here is Filter_Columns macro code. Hi Jon, Press OK. A slicer will be added to the worksheet. Thanks Matt! However now I’m trying to do the same – but for rows. The Filter Columns macro allows us to use a slicer or pivot table filter to hide and unhide columns on a worksheet. You could do something like: IF (OR (A=Y, B=Z, C=X), "Display", "Hide") And filter on that column's Display or Hide results in the pivot. Bottom line: Have you ever wanted to use a slicer or filter to hide/unhide columns on a regular worksheet range or table? You can use a combination of the SUMPRODUCT and SUBTOTAL formulas for this. You can hide the arrow also. Any ideas how to fix that? Select the Analyze/Options tab in the ribbon. Can this be done using the above code? I tried to dim RowUp and RowDown the 1st and last lines under filter line. I would like to add about 4 slicers to work with dates while keeping 2 working with names. Because list of items are important by sheet, it is asked to hide not applicable items. Thanks! I use Camtasia for the GIFs images and videos. The worksheet event then calls the Filter Columns macro. I didnot know this function even existed in excel until you mentioned this. I didn’t fully comprehend Mark’s comment. Whilst the time taken to update slicer selections is quite reasonable for my own use, I am sharing the file with several other people, and I’d like to reduce the code running time as much as possible for a better user experience. But problem is that how to copy data of” sheet 3, 4,5&so) in “Sheet 1”. I recently built a simple dashboard using pivot tables with corresponding pivot charts. I need to use autofilter. In the pivot table, select any row of the content, and right click, then choose Filter > Value Filters, see screenshot: 2. Select the item that you want to hide, and right click to choose Filter > Hide Selected Items, see screenshot: 2. To do that, you could click the drop down arrow for the Row or Column Labels, then remove the check mark for items you want to remove. Hi Jon, First, get a range of columns to hide using the Excel text formula and then reference that cell in the VBA code. I can’t wait for the video . #2 drag fields which you want to filter or hide zero values from the Choose fields to add to report section to FILTERS section in PivotTable Fields pane. Change ), You are commenting using your Facebook account. I use a named range for this (rngQuarter) but you can use a regular range reference as well (“A1:F1”). Please log in again. You should have knowledge of how to use and modify macros. When you build the pivot table, move the Include field to the Report Filter (or to a slicer if you are in Excel 2010). The PivotTableUpdate event is stored in the code module of the worksheet that contains the pivot table. I hope you understand what I’m trying to do and I also hope there is a way. The file should work on all Windows versions of Excel from 2007 to 2016. Click the Display tab In the Display section, remove the check mark from Show Expand/Collapse Buttons. If you leave those pivot table buttons showing, it’s easy for people to change the filters that you applied, or to hide the region names (accidentally, or on purpose!). Thank you, this is awesome! And then your selected item will be hidden immediately. Thank you so much! This is my SUMIFS formula, however I only want it to calculate the visible columns, is this possible? 1. In the Value Filter dialog, select the data field that you want to hide its zero values from the first drop down list, and choose does not equal from the second drop down list, at last enter 0 into the text box, see screenshot: 3. The login page will open in a new tab. I don’t think that format works with this code. . Any tips? Hide Pivot Items - Long Method. I get a table: Range(Range(“D19”).Value).EntireColumn.Hidden = True. This is awesome because it gives us unlimited possibilities for using slicers as interactive controls. 'Hide columns that are not selected/filtered out. Post was not sent - check your email addresses! Click OK. To copy current month’s data from “sheet 2” I need to filter for specific month then select some columns & need to copy & paste in “sheet 1″. Where does “rngQuarter”, “Report” come from? Now, if we make changes in the pivot table filter, it reflects in all the methods. Filter Columns Macro Examples.xlsm (36.5 KB). Thanks! This is like a dream come true. ( Log Out / Unfortunately I am not aware of how to do that. Any chance you could do a how to video of this?! Figure 6 – How to sort pivot table date. Thank you for this – it really helps me do what I needed. I also have an article and video on how to run event based macros when the user takes an action in the workbook. I love the possibilities for this! It takes 3 seconds for updating slicer selections for a table with 3000 lines and I am wondering if there are any technique I can use to significantly reduce the time taken to run these codes. Then I tried to define range(RowUp:RowDown).Select and the function to hide. The animated screencast below shows the macro in action. Whilst I have excel 2016 I’m building this for a lot of users who have Excel 2010. For written instructions for this Excel tutorial, see the Excel Pivot Table Filters - Top 10 Hello did you solve this? Here you can validate if your version of “rngQuarter” has been defined. Hiding and unhiding columns can help reduce horizontal scrolling, which can be time-consuming on large worksheets. Thank you! Now I am trying to add Totals, and averages for just the columns that are shown with the filters – however I need to also do a sumifs. #1 select the pivot table in your worksheet, and the PivotTable Fields pane will appear. We will click on the pivot table, select the Analyze tab in the Pivot Table Tools, and click Insert Timeline; Figure 7- Insert Timeline. Unfortunately, these macros will not work with the Mac versions of Excel. Go to the Formulas Ribbon -> Name Manager. Normally our data has to be in a pivot table to make use of the column filtering capabilities, but this simple macro allows us to hide and unhide worksheet columns with a slicer or pivot table filter. But, if you'd like to create a pivot table from filtered list visible rows only, you can try this technique. Logonna. I’ve been able to get the month filter to work, but I am not able to get the year filter to work and I don’t understand why as the ranges are set up the same and the pivot tables are set up the same. Year, Month, Transport Mode etc) but I would also like users to have the option of how to view the data i.e Graphs or Data – I believe the above code would be useful to do this. Right-click a cell in the pivot table and, in the pop up menu, click PivotTable Options. These parameters specify the header row range, report sheet name, pivot sheet name, pivot table name, and pivot field name. When I added the module, it defaulted to Module1. You will need to change these in the Worksheet_PivotTableUpdate event code to match the names of your sheet and range reference. Is there a way I can send you the workbook so you can point me in the right direction? I added a file in the downloads section above that does this. And I would like to have an only pivot table that when I change it, it filters the columns in all those sheets. Thank you Michael! I do have a free training webinar going on right now on The 7 Steps to Getting Started with Macros & VBA if you’re interested in learning more. Case “PivotTable2” To do so – click on your PivotTable or Chart – go to the “Analyze” tab that appears under the PivotTable / Chart Tools section and click on “Insert Slicer” in the “Filter” section of the Ribbon. The sheet where the data and PivotTable are located is called Insurance. I have a pivot table where I filter the data by month. Hi Todd, The macros could be modified to loop through all sheets in the workbook and run the code on sheets that contain the report. The macro loops through each cell in the header row range (column criteria) and checks if that item is selected in the slicer/filter. Choose True from the filter (see Figure 3). More about me... © 2020 Excel Campus. Thanks for the macro but I still have problems to implement it in my excel file. Is it possible to somehow ignore a select column from being filtered? I created the Pivot table View with the options Data and Graphs but as I am new to vba I do no understand how to manipulate the code to look for named ranges instead of individual items in a header row so appreciate your suggestions. Hi Hampus, I placed the code in the Insurance Sheet. Hi! Thanks Ben! Hi, I get a runtime error when I click on the slicer. By: Rinto Barua on October 8, 2019 at 9:08 AM. There are two macros at work here. Click here to view the animation in your browser. Call m_FilterCol.Filter_Columns(“Supplier”, “Calendar”, “Calendar”, “PivotTable2”, “Supplier”) If you are new to macros, checkout my free 3-part video series on getting started with Macros & VBA. ( Log Out / I’ve implemented your column hide macro on a spreadsheet that deals with data that has a month header row and a year header row. ( Log Out / Seems you could also use this along two or total columns: one that totals all columns (or by quarter, by year, etc. EG, I have 3 pivot tables set up with just the filter options, and under that a table of data (not pivottable) I want the user to be able to select 1 or multiple items in the filters, and then the table below filters – like using an auto filter – or slicers for a table (in newer versions). However, If I copy this sheet and then change it to Report 2, the code will not work. Having made this change, the code running time has been reduced from the previous 3 seconds to 1 second. Pivot table slicers and filters are a great way to hide and unhide columns in a pivot table. I can’t wait to put it into use. Luckily it’s pretty simple – I just didn’t realize these options existed! In Excel, you will find numerous functions and formulas available like excel macros, vlookup, hlookup, and many others. I included setup instructions in the example Excel file that you can download below. Click on the column header, then go to Data tab. 3. ... How to change Excel Pivot table “Report Filter”s values cell formatting. This is just what i need!, thanks for sharing! Fig. Thanks! Name of PivotTable is PivotTable4 and the field name is Practice. Here is a post from my friend Dave that explains more. In pivot table, to hide selected items, please do as follows: 1. It basically calls a macro to unhide all the rows first, then loops through each pivot table on the sheet and runs the Filter_Columns macro for each pivot table. microsoft-excel pivot-table microsoft-excel-2016. from the subtotals/totals from the evaluation. Hi Anna, This macro runs whenever the user makes a change to the slicer or pivot table filter drop-down menu. If your sheet has other pivot tables that you do not want to run the filter on, then you can add an IF statement with some logic to test if the pivot table name starts with a prefix that you want to use for the pivot tables that apply filters. Hi and, I did notice that the downloaded file does not show the Q1 – Q4 headers in Step 4. Would there be a way to modify the macro to automatically apply a row height autofit to the report each time a user changes which columns they’re choosing to display (I.e. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. We can use any one of there. Thank you for sharing ! Thank you! This allows us to display only relevant columns for the current time period, project, category, etc. To correct this, either 1) change the line in the code from m_FilterCol to Module1 (or whatever your module is named) or 2) change your module name to m_FilterCol by clicking on your module then going to View>Properties Window. I feel like there are a lot of possibilities with this macro, and the use of the slicers or pivot filter drop-down menus as interactive controls. Pivot table slicers and filters are a great way to hide and unhide columns in a pivot table. The Filter Columns macro uses a simple pivot table for the interactive controls only. by Avantix Learning Team | Updated March 1, 2020. Click the Insert Slicer button. I was asked by my client if I could remove the filters from the pivot charts so that they would have a cleaner look for presenting. Similarly when the user clicks the Graphs button, I want to hide the Data range and show only the Graphs range. These two controls work interchangeably, and we can use both the sli… Slicers control the various options by which the user can filter the data (eg. Let me know if you have any questions. Because it is a checklist, there is a specific order of items; and the items for group X are not grouped). You can also use regular range references “B2:B10” instead of named ranges. Hospital, Home, Rehab). I am trying to connect the slicer to a pivot table and also to the records table that the pivot feeds from so that every time the pivot is updated I can also see the filtered records that make up that selection but there seems to be no way to do this. https://exceljet.net/formula/count-visible-rows-only-with-criteria. A winning combination of Excel wizardry and blogging experimentation. When you create a new Excel pivot table, you’ll notice that Excel 2019 automatically adds drop-down buttons to the Report Filter field, as well as the labels for the column and row fields. Last Name, First Name, DOB etc.) I have 2 slicers at the top of the dashboard with View options I.e. VBA doesn’t really like merged cells…. Yes, I will add a video for this to my to-do list. Thanks Daryl! Click to email this to a friend (Opens in new window), Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), Click to share on LinkedIn (Opens in new window), Click to share on Reddit (Opens in new window). Hi Jon, This looks amazing and I can’t wait to use it… just hoping it will work for my needs. 5. I am using slicers to filter the data (Slicer 1: Exam Year, Slicer 2: Exam’s name) and I need to hide /unhide columns within the pivot based on which slicer is selected. 0. Also when i use a manual rang like A1:HM25 i see the macro doesn’t filter out columns where the cells are merged. In addition to filtering a pivot table using row or column labels, you can also filter on the values that appear inside the table. However, our data does NOT need to be in a pivot table. In each sheet, certains items concerned the whole group but some of them concern specific groups. Filter Columns Macro Examples - Multiple Slicers.xlsm (41.6 KB). The thing is I need a total column for all months. Regards, The problem with the regular range reference is that you will need to change the code every time you move criteria range on the sheet. Are you using a Mac version of Excel by chance? 'If the pivotitem exists then check if it is visible (filtered), 'Add excluded items to the range to be hidden, 'Hide the columns of the range of excluded pivot items, How to Add a Table of Contents Image Gallery Sheet to Your Excel Files, Excel Add-in Ribbon Disappears After Installation, free 3-part video series on getting started with Macros & VBA, article and video on how to run event based macros, Filter Columns Macro Examples - Multiple Slicers.xlsm, VBA Macro to Create Power Query Connections for All Excel Tables, How to Add Macro Buttons to the Excel Ribbon or Quick Access Toolbar, How to Uninstall and Remove an Excel Add-in, The 7 Steps to Getting Started with Macros & VBA. The pivot table includes all the data, whether it's hidden or not. Reading Time: 2 minutes When you create a pivot table (TCD), only the first column offers the option of filtering or sorting. Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??" Can this type of action be done in GoogleSheets? That is probably due to the variables for the report sheet (sReportSheet) and header range (sHeaderRange) not being set. Here is another example of using multiple slicers on the same sheet, based on a question from Michael in the comments below. I have found that the easiest way to get rid of blanks in the pivot table is by using the drop down arrow on the rows box(es), then removing the check box in front of the blanks value (or any other value that you want to exclude). So now we have the list of values in their Pivot Table filter criteria. Hi Todd. Eg. When you create a pivot table in Excel, blank cells may appear if you have blanks in your data source. The slicers are filtering (hiding/unhiding) regular worksheet columns. Amazing! Is there any chance I could send my spreadsheet to you to help me figure out why the year filter isn’t working? Let us show in the next step how to hide this. I see your comment is from about 6 months ago, so perhaps you have solved your issue, but thought I would share this in case not or for any others who it might help. The quickest way to see a list of the Multiple Items in the filter is to add a slicer to the pivot table. However, pivot tables aren't a good solution for all applications and reports. Pivot Table Top 10 Filters. I had my sheet set up perfectly with the above code – THANKS. Thanks for this macro and technique. It’s been really helpful. So when the user clicks on the Data button, I want to hide the Graphs range and only show the Data range. The post is for Count, but you can just change the SUBTOTAL function from 103 to 109 for Sum. Right-click any cell in the pivot table Instead, it shows ellipses (three dots). By any chance would you happen to know of a way to do this? I resized the frame in rows C6:F6 to see the quarter names. I had never worried about this before and didn’t know how off the top of my head so I did a couple of quick Google searches & couldn’t find any references on how to hide the filters! We cannot use pivot tables for input sheets, and reports with customized or complex column structures. 2. I am having trouble getting this to work. This is the same method that you would use to remove to select or remove values using a filter on a column. Great suggestion! Click OK button. In order to improve the speed, I used a combination of excel and VBA interface. One simple example is a report with a month/quarter/year column structure, where you want to hide/unhide all month columns for a specific quarter. Data or Graphs. Change ), You are commenting using your Google account. In Jon’s excel file he attached to this post, you can go to the Name Manager and see “rngQuarter” listed there. There are 3 types of filters available, and you can see them in the screen shot below: 'Loop through each cell in the header range and compare to the selected filter item(s). Let’s add product as a row label, and add Total Sales as a Value. By: Yosef B. on April 24, 2020 at 3:41 PM. The data tables are from A83-N351 and the range is named as “Data”, The entire dashboard range is A11-O351 and is named as “Dashboard”. But I don’t know how to define rows to be hidden. to stop flickering of the screen when the codes are being run. Your Pivot Table Field List is now hidden! Excel Versions … Continue reading "Pivot Table from Filtered List Visible Rows" ), and another one that totals only the visible columns according to the user-selected filter. I have been stumped on my current project and this seems to be the fix! 2. The macro is located in the m_FilterCol code module in the example workbook file. Another example is an inventory or time allocation sheet that has a lot of columns for projects, locations, regions, etc. Thank you! Application-defined error or object defined error, When I try to debug it highlights this code, Worksheets(sReportSheet).Range(sHeaderRange).EntireColumn.Hidden = False. Now, if we want to add filters for the other columns, the Filter menu (Data > Filter) is disabled Any idea how I could pull this off? Is there a way to hide just one filter from pivot chart? What will you use this for? Plus weekly updates to help you learn Excel. End Select. This can happen with Windows scaling and different monitor resolutions, but making the slicer slightly bigger should prevent most of those issues. Let’s take a look. Another way is almost manual filtering. With the Worksheet_PivotTableUpdate code, the m_FilterCol.Filter_Columns list 5 items: (“rngQuarter”, “Report”, “Report”, “PivotTable1”, “Quarter”). So, I wrote this macro that combines the best of both worlds. 4. Thanks Al! The only thing is that I’ve been trying to adjust it and have been unable. I have used your macro and it works wonderfully. If the pivot item is checked (visible), then the column is made visible (unhidden). I think the rest of the formula should be the same. I have 65 sheets that have the same exact format. I don’t know what object I am missing. So for example: when I click for ‘2016’, i want columns C to E to hide and columns F to H to be displayed. Sorry, your blog cannot share posts by email. Just come across this – and it looks exactly what I’m after … BUT Or maybe there is a way to achieve it using calculated fields. Private Sub Worksheet_PivotTableUpdate(ByVal Target As PivotTable) What app do you use to make your nice gifs ? Is there an easy way to do this? The report has a Dashboard. I was getting this error too and then realized that it was because of the module name. Hope this helps! This report might be a forecast/budget input sheet, or any worksheet where you would NOT use a pivot table. The slicer would sit as a separate “box” that you could position separately from your PivotChart, but it would allow you to filter the chart via the attached PivotTable. Can this be achieved using the Slicer as well? How to filter pivot table columns by label As applicable to Excel 2007 With the tools available in the Actions group of the 'Options' tab (under the 'Pivot Table Tools' tab on the ribbon), you can Clear a Pivot Table, Remove Filters, Select Multiple Cells or Items, and Move a Pivot Table report. Then click on Advanced. Thanks a lot. However, pivot tables aren't a good solution for all applications and reports. But I am having trouble with one piece so far and that this choosing “All” in the filter. The problems that I have encountered is that I always have to change the VBA code with each sheet name, define names for the column range, pivot table name to make it work and to connect all the pivot tables through a slicer with pivot table connections. By: tallerursschmid on November 10, 2020 at 4:48 AM. For example I have a list of projects (across the columns) which I want to filter by fee total and type of contract. The filter will stay applied even when the data is refreshed – automatically excluding (blank). The problem is to set the “range(RowUp:RowDown).Select”… Could you help me to solve it or to propose another solution ? I am working on a kpi report for our customers. First: This is fantastic, thank you for this! This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. 'Run the filter columns macro when the pivot table or slicer is changed. Since we can’t use the SUBTOTAL or AGGREGATE functions to ignore hidden columns, we could use your approach to display subtotals for the visible columns only. These drop-down buttons, known officially as filter buttons in Excel, enable you to filter … ‘Run the filter columns macro when the pivot table or slicer is changed, Select Case Target.Name Right click -> Define name -> This is where you can type in the equivalent to “rngQuarter”. Hiding and unhiding columns can help reduce horizontal scrolling, which can be time-consuming on large worksheets. Currently the graphs are from A11-M82 and the range is named as “Graphs” Any chance of a video being made for this one? In this way, I could choose different ranges of dates: either months, quarters, years, etc. #3 click the drop down arrow of the field, and check Select Multiple Items, and uncheck 0 value. Specific criteria then write down the criteria range you understand what I needed matter if there about! 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